SAP IMPLEMENTATION USING SAP ACTIVATE METHODOLOGY AND BPR APPROACH IN PROCURE TO PAY PROCESS AT COAL MINING COMPANY

Abstract

PT. XYZ is Indonesian coal mining company that wants to change their ERP system from Microsoft Dynamics AX to be SAP S/4 HANA as they have multiple source of truth and their current system can’t fulfill the requirements as the company getting bigger. The company needs a more integrated system to facilitate providing accurate and real-time information. This research follows the SAP Activate methodology for SAP implementation which consists of 4 phases which are Discover, Prepare, Explore and Realize. In procure to pay process, PT. XYZ faced delays due to long processing time and there are still many paper-based processes because done manually. There are 10 requirements gathered in procure to pay process, which are regarding purchase requisition, vendor evaluation, offering and price comparison, purchase order, goods receipt, invoice verification, reporting, and 3-way matching. By using analysis of requirement fulfillment, there are 7 requirements that can be fulfilled and 3 that categorized as can not be fulfilled. The proposed solutions for 3 requirements are to create reminder list via email to release PR and PO and do customization by use vendor evaluation features. Testing is conducted for 7 requirements in order to determine the successful implementation of SAP.